We are looking for a proactive and reliable individual for a part-time office-based role of 20 hours per week, with the flexibility to spread these hours according to the needs of the office. This role will be part of the People & Places team and report directly into the Director People & Places EMEA. The ideal candidate takes initiative and manages tasks independently with minimal supervision, engages with colleagues and visitors in a friendly and professional manner, and brings a strong service-oriented attitude to everything they do, while adapting easily to a dynamic environment and contributing positively to team culture and collaboration.

What You'll Do

Office Operations & Administration

• Manage daily office tasks, records, and documentation to ensure smooth operations.
• Oversee office supplies, equipment, and maintain a clean, comfortable work environment.
• Develop and implement office policies and procedures to improve efficiency.
• Manage communication with the landlord and facility management, maintaining a positive and professional relationship.

Reception & Communication

• Welcome visitors, manage meeting rooms, and notify relevant employees.
• Handle incoming and outgoing messages and coordinate internal communication.
• Liaise with IT to ensure employees have the necessary tools and access.

Events, Culture & Onboarding

• Organize meetings, conferences, and team building events (e.g. office lunches), including budget and supplier management.
• Support new hire onboarding, ensuring a smooth integration into the company.

What You'll Bring

• 1–2 years of relevant work experience in an office management, administrative, or similar role.
• Experience in coordinating office operations, or facilities management is a plus.
• A degree or diploma in Business Administration, Office Management, or a related field is an advantage but not required.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, Outlook) and general digital tools.
• Ability to handle sensitive information with confidentiality and discretion.

The Values That Define Us

• Execution – We deliver results with focus, ownership, and consistency. Our teams take initiative, solve challenges proactively, and continuously optimize how we work to create meaningful impact for our customers.
• Transparency – We communicate openly and clearly, ensuring stakeholders have the information they need to make informed decisions. We foster a culture of trust, welcome feedback, and embrace accountability in everything we do.
• Integrity – We uphold the highest standards of honesty and responsibility. Our teams act ethically, consistently honor commitments, and build trust through principled, reliable actions.

Job Benefits

Your Workplace: hybrid – work 3 days in our modern office and 2 days remote!
Your Equipment: Mac or Microsoft – you work with the IT equipment of your choice.

Your Health: Stay healthy with our additional health insurance. Stay fit with our Multisport card, subsidized 100% by Kiteworks.

Your KITEWORKS: On-site, stay hydrated, enjoy coffee, tea, snacks and the obligatory fruit basket twice a week. Have fun with our team events and parties. Shop with 200 BGN monthly in Food vouchers.

Your Extra: Stay on top of your game with our competitive compensation package including stock options

Compensation Range:

• Annual base salary for 20 hours per week: €12,000–€15,000
• Base pay depends on many factors, such as location, education, experience, and skills. Base pay is only one part of Kiteworks competitive Total Rewards package that can include benefits, perks, equity, and bonuses. The base pay range is subject to change and may be modified in the future.

Commitment to Equal Opportunity & Inclusion

Kiteworks is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances.

Other Requirements

Ability to meet Kiteworks, customer, and/or government security screening requirements for this role. These requirements include, but are not limited to, the following specialized security screenings:

Kiteworks Background Check: This position requires passing the Kiteworks background check upon hire/transfer and every two years thereafter.