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Accounts Payable Manager



Accounting & Finance, Sales & Business Development
London, UK
Posted on Thursday, January 11, 2024

What we’re all about

Do you ever have the urge to do things better than the last time? We do. And it’s this urge that drives us every day. Our environment of discovery and innovation means we’re able to create deep and valuable relationships with our clients to create real change for them and their industries. It’s what got us here – and it’s what will make our future. At Quantexa, you’ll experience autonomy and support in equal measures allowing you to form a career that matches your ambitions. 41% of our colleagues come from an ethnic or religious minority background. We speak over 20 languages across our 47 nationalities, creating a sense of belonging for all.

We're heading in one direction, the future. We’d love you to join us.

The opportunity

We are seeking an experienced and detail-oriented Accounts Payable Manager to join our finance team. As an Accounts Payable Manager, you will be responsible for overseeing the efficient and accurate processing of all accounts payable transactions. This role requires strong organizational skills, a keen eye for detail, and the ability to lead and motivate a team.

What you’ll be doing

  • Manage and oversee the day-to-day operations of the accounts payable department.
  • Lead, mentor, and develop a team of accounts payable professionals, providing guidance and support to ensure departmental goals are met.
  • Review and reconcile accounts payable transactions, ensuring accuracy and compliance with company policies and procedures.
  • Daily, weekly, and monthly bank reconciliations.
  • Coordinate and execute weekly and ad hoc scheduled payment runs, ensuring all payments are made accurately and on time.
  • Monitor vendor accounts and manage communication to resolve inquiries and discrepancies promptly.
  • Prepare regular reports and analysis related to accounts payable activities for management review and develop & monitor KPI team metrics.
  • Reconcile company credit cards and reimbursement of expenses.
  • Document business processes, continuously improve the efficiency of the Accounts Payable operations and strengthen controls with respect to the transaction cycles.
  • Identify and implement process improvements to enhance productivity and streamline workflow.
  • Support the team to run and investigate any discrepancies on the creditors listing and responding to ad hoc queries across the business when required.
  • Drive process improvements to enhance efficiency and effectiveness within the accounts payable function.
  • Build and maintain strong relationships with vendors, resolving any issues or discrepancies in a timely manner.
  • Communicate effectively with cross-functional teams, including procurement, finance, and other departments, to address issues and ensure smooth collaboration.
  • Continued communication to the wider team for upcoming renewals and contract fulfilment.
  • Ensure compliance with company policies and relevant regulations in all accounts payable and expense processes.
  • Generate and analyse reports to provide insights into payment trends, aging, and other key metrics.
  • Facilitate internal and external audits related to accounts payable processes, providing necessary documentation and support.
  • Implement and maintain strong internal controls to safeguard company assets.