Company Description

At Fonoa, we are transforming how digital-first companies stay tax compliant. We provide simple and modular API solutions that easily integrate into any existing workflow. Through our technology-first approach, we reduce manual processes, increase compliance and reduce the cost of operations when transacting and scaling internationally.

We are solving one of the largest yet unsolved problems in global e-commerce. Our tax automation software enables companies such as Uber, Zoom, Booking.com, Squarespace, and Rappi to expand their international offerings more quickly and stay tax compliant.

Role Description

We are seeking a highly organised, proactive, and resourceful Executive Assistant to support Fonoa’s CEO, COO and the broader leadership team. This role will be critical in enabling the leadership team to operate at its highest level by managing priorities, streamlining operations, and acting as a trusted partner. The ideal candidate will possess exceptional organisational skills, discretion, and the ability to thrive in a fast-paced, global environment.

What you will do:

• Manage complex calendars, prioritise scheduling conflicts, and coordinate across time zones

• Act as a gatekeeper and communication hub between executives and internal/external stakeholders

• Handle confidential information with discretion and care

• Support leadership in strategic initiatives, including research and project coordination

• Anticipate executive needs and proactively address challenges before they arise

• Plan and coordinate travel, expenses, events, and off-sites for leadership

• Ensure smooth information flow across teams and help leadership stay aligned

• Manage the operations of our Zagreb office, working with vendors and contractors as needed and ensuring the office is well-provisioned to provide a productive working environment

• Execute and/or support company events - from team offsites, to Fonoa’s company-wide annual event

You Will Be a Great Fit If You Are/Have:

• 5+ years experience as an Executive Assistant supporting C-level leaders

• Exceptional written and verbal communication skills in English

• Proven ability to manage complex priorities and remain organised in a dynamic, high-growth environment

• High level of professionalism, integrity, and sound judgment

• Comfortable collaborating with global teams across multiple time zones

• Tech-savvy and proficient in tools like Google Workspace, Slack, Notion, and project management platforms
  
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